Creating an evacuation plan for your business is a crucial part of your fire safety strategy and is required under UK law (specifically, the Regulatory Reform (Fire Safety) Order 2005). A well-structured plan ensures the safety of employees, visitors, and anyone else on your premises in the event of an emergency like a fire, gas leak, or other hazards.
Here’s a step-by-step guide to help you with what is required for an effective evacuation plan:
1. Conduct a Fire Risk Assessment
- Identify potential fire hazards (e.g., flammable materials, electrical faults).
- Identify people at risk (e.g., lone workers, visitors, those with disabilities).
- Evaluate existing fire safety measures.
- Record findings and take action.
- Review regularly or when circumstances change.
According to UK government data, fire and rescue services attended over 150,000 fires in 2023—many involving commercial premises.
2. Define Evacuation Routes and Exits
- Mark primary and secondary escape routes.
- Ensure routes are clearly signposted, well-lit, and unobstructed.
- Provide maps/floor plans for larger premises.
Tip: Routes should not rely on lifts or escalators. Use stairs and fire exits.
3. Assign Roles and Responsibilities
Designate key personnel such as:
- Fire Wardens/Marshals: Guide people out and check designated areas.
- First Aiders
- Assembly Point Coordinators: Take roll calls and liaise with emergency services.
Training is essential for everyone involved in these roles.
4. Install Fire Detection and Warning Systems
Ensure you have:
- Working fire alarms
- Smoke detectors
- Visual/auditory alarms (for hearing-impaired staff)
Regular maintenance and testing are legally required.
5. Designate Assembly Points
- Choose a safe location away from the building.
- Ensure it’s accessible for all and clearly communicated.
- Avoid areas that could become congested or hazardous.
6. Plan for People with Disabilities
Include:
- Personal Emergency Evacuation Plans (PEEPs) for those needing assistance.
- Evacuation chairs or ramps if necessary.
7. Communicate and Train
- Make your evacuation plan part of employee induction.
- Hold regular drills (at least annually, ideally twice a year).
- Display evacuation maps and instructions in common areas.
8. Keep Documentation and Review
- Store a written version of your plan in both hard and digital formats.
- Update it after:
- Layout changes
- Staff changes
- New fire safety findings
What Should Be in Your Written Evacuation Plan?
- Floor plan with escape routes and exits
- Location of fire alarms, extinguishers, and first aid kits
- Contact details for responsible persons
- Evacuation roles
- Assembly point location
- Instructions for calling emergency services
